Registration Requirement

Registration is a prerequisite for participation in Berlin Balboa Weekend. You must submit a registration request before being considered for a spot.

Selection Process and Lottery

If the number of registration requests exceeds the available spots, a lottery will be conducted to allocate spots fairly. Submitting a registration request does not guarantee participation.

Confirmation and Payment

Once we have reviewed the registrations and if we have an available spot for you, you will receive a confirmation email with payment details. Your registration will not be final until we have received your full payment. If you registered with a partner, both payments must be received. If we have not received your payment within ten days, your registration may be canceled to allow other participants to join. We do not accept partial payments. To secure your spot, you must pay the full amount.

Ticket Policies

Tickets are nominal and non-transferable without prior approval from the organizers. If you wish to resell or transfer your ticket, you must first contact the organizers for authorization. Unauthorized resale or transfer of tickets is strictly prohibited. If a ticket transfer is approved, the resale price cannot exceed the original purchase price.

Once you purchase a full pass, downgrading to an evening or party pass is not possible. However, you may exchange your full pass with someone who holds a party pass, provided both parties share the same dance role and the exchange is approved by the organizers.
Please note that we usually have a long waiting list. We do our best to be fair and offer any spots that become available to the next in line on the list.

Partnered Registration

If your partner does not register or does not indicate you as their partner, your registration will be considered a single dancer registration instead of a paired registration. Receiving confirmation for participation for one dancer in a pair does not necessarily guarantee that their partner will also be accepted if they do not complete their payment on time. If your partner cancels, you may find a replacement to keep your spot, but this must be requested and approved by the organizers. The organizers reserve the right to prioritize individuals on the waiting list when reallocating available spots.

Cancellations and Refunds

If you need to cancel your participation for any reason, we will not be able to issue a refund. We cannot issue refunds or reconsider applications due to personal circumstances, including but not limited to already purchased travel tickets or booked accommodation. You should not make any travel arrangements related to BBW until your participation is confirmed.

Waiting List

If no spots are available at the time of your registration request, you will be placed on the waiting list. This may happen if your selected pass is fully booked or if there is an imbalance between leaders and followers. The organizers reserve the right to prioritize individuals on the waiting list when reallocating available spots. Prioritization may be based on factors such as maintaining a balanced leader-follower ratio or other event-related considerations.

Recording Policy

The recording of teaching content, lesson structures, and workshop summaries requires prior approval from the trainers.

Photo and Video Consent

By registering for Berlin Balboa Weekend, every participant agrees to the use of photo and video recordings for event documentation and promotional purposes, including on our website and social media.

Event Conduct and Liability

The organizers, Balboa in Berlin e.V., reserve the right to refuse admittance to anyone at any time during the event. If you behave inappropriately, you may be asked to leave without a refund.

Balboa in Berlin e.V. does not take responsibility for any incidents, injuries, or lost/stolen personal belongings during the event.

By registering for the Berlin Balboa Weekend event, you acknowledge and accept these Terms and Conditions.